how to write an application letter receptionist

18+ Sample Job Application Letter for Receptionist

A Job Application Letter for a receptionist is created and passed by candidates who would like to be considered for an interview for a receptionist position. There are different kinds of receptionist job descriptions depending on the company where the individual has applied for employment. Due to many different lines of work such as restaurants, nonprofit organizations, or retail startups, you need to tailor your receptionist application letter layout based on the job you are applying for. Get creative to make the executive summary of your one page proposal for employment! We have receptionist application letter templates suitable for any kind of business. Whether it’s real estate, daycare, financial marketing, or a business, we have the perfect professional letter template for you! You may also see analyst job description templates.

Sample Job Application Letter For Receptionist Template

Sample Job Application Letter For Receptionist Position

Sample Receptionist Application Letter Template

• Google Docs
• Editable PDF

Entry Level Formal Job Application Letter Template

Application Letter Sample For Any Position Template

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Free Employment / Job Application Letter for Spa Receptionist

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Free Job Application Letter for School Office Receptionist

How to Write a Job Application for A Receptionist Position

• Assure that you are aware of the specific job functions that you will be tasked to do should you be hired for a particular receptionist job position.
• Know the industry and small business where you want to work at.
• Make sure that you will highlight your expertise, competencies, and other qualifications that are related to the receptionist position that you are applying for in the job like College Application Letter that you will create.
• Sample List down the technical skills that you have which will be helpful in the operations of the business where are applying at.
• Assure that you will include your knowledge regarding the systems and other technologies that are used in the operations of the reception department or division of the business. You can also see more templates like Job Application Letter for Executive.
• Make sure that the alignment of your expertise and the requirements of the receptionist job position is evident.
• Write down instances that you have encountered where your excellence in the reception department and its processes has been seen. You may also see Marketing Job Application Letter Templates.

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Factors Affecting the Content of Job Application Letters for Receptionist

• The specific receptionist job position that the individual is applying for
• The industry that the business where the candidate is applying for a receptionist position belong
• The job description in PDF and work functions of the receptionist position that the applicant wants to have

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Receptionist Cover Letter Example And Tips For 2024

Learn how to craft a Receptionist cover letter with practical tips and samples. Browse through our cover letter examples and templates.

Sanjoy Khan Choudhury

Read more posts by this author.

You've spent hours perfecting your resume. You list all your amazing customer service skills and your tech abilities; even that time, you stayed calm under pressure with a super-demanding client. Job applications go out...and crickets.

Sounds familiar?

If you're looking for a receptionist position, the problem isn't you—it's the competition. Receptionist jobs are FLOODED with applications. So, how do you make sure yours rises to the top?

The answer lies in that receptionist's cover letter. It's not just an afterthought; it's your chance to make a real impression on the hiring manager.

What to expect from this Blog:

• Sample receptionist cover letters: Get inspiration from different scenarios (entry-level, experienced, etc.)
• Formatting 101: Yes, how your letter LOOKS matters!
• Step-by-step breakdown: How to write a letter that highlights your best receptionist qualities
• Do's and Don'ts: Avoid those rookie mistakes
• Practical tips: Little things that make a big difference

Ready to ditch the generic cover letter and land the interview? Let's get started!

Sample Receptionist Cover Letters

Sometimes, the best way to get your creative juices flowing for your own cover letter is to see what works for others. "But," you might be thinking, "won't that make my letter sound generic?" Not if you use these examples the right way!

Let's dive into some successful receptionist cover letters.

Example 1: Cover Letter for Receptionist with No Experience

Sasha Johnson 123 Main Street, Anytown, CA 12345 (555) 123-4567 [email protected]

[Hiring Manager Name – if known] [Hiring Manager Title – if known] [Company Name] [Company Address]

Dear [Hiring Manager Name – or "Hiring Team" if unknown],

Your posting for a Receptionist at [Company Name] caught my eye because of your company's commitment to innovation [or another aspect that aligns with your values or interests]. As a recent graduate with a background in communications, I'm eager to apply my skills in a dynamic and client-focused environment.

During my time at [University Name], I consistently demonstrated my ability to:

• Handle multiple projects simultaneously while maintaining exceptional attention to detail.
• Communicate effectively and professionally with diverse individuals.
• Adapt quickly to new technologies and changing priorities.

While my resume details my academic and internship experience, I'm incredibly excited to channel my enthusiasm and communication skills into the Receptionist role at [Company Name].

Thank you for considering my application. I welcome the opportunity to interview and discuss how my skills and fresh perspective can benefit your team.

Sincerely, Sasha Johnson

Example 2: Receptionist Cover Letter with Years of Experience

James Williams 456 Elm Street, Anytown, CA 12345 (555) 567-8910 [email protected]

I was excited to see your opening for a Receptionist at [Company Name]. My extensive background in hospitality has honed my ability to provide exceptional customer service and remain calm under pressure – skills I believe would make me a valuable asset to your front desk team. I'm particularly drawn to your company's reputation for its unwavering dedication to supporting the local community.

Throughout my career, I have:

• Increased customer satisfaction ratings by 15% through proactive problem-solving and personalized attention.
• Managed complex scheduling for 20+ staff members, ensuring seamless client experiences.
• Successfully diffused tense customer situations with professionalism, resulting in favorable resolutions.

I'm adaptable and thrive in fast-paced environments. I'm looking forward to the opportunity to contribute my proven track record and client-focused approach to the positive experience of your clients and team at [Company Name].

Thank you for considering my application. I would welcome the chance to interview and further discuss my qualifications.

Sincerely, James Williams

Example 3: Receptionist Cover Letter for Career Transition

Michael Johnson 123 Main Street, Anytown, CA 12345 (555) 123-4567 [email protected]

I'm writing to express my strong interest in the Receptionist position at [Company Name]. While my resume highlights my experience in retail, I'm eager to transition my customer service and organizational skills into a professional office setting. I'm particularly drawn to [Company Name] 's reputation for its exceptional customer service.

Throughout my time in retail, I have:

• Consistently provided exceptional customer service, resulting in positive feedback and repeat clients.
• Managed inventory and maintain accurate sales records, demonstrating my attention to detail.
• Successfully resolved customer complaints and concerns with patience and professionalism.

I'm a quick learner, thrive in collaborative environments, and am highly adaptable. I look forward to applying my skills to create a welcoming and efficient experience for your visitors and team.

Thank you for considering my application. I would welcome the opportunity to interview and discuss how my background and enthusiasm can benefit [Company Name].

Sincerely, Michael Johnson

How to Format a Receptionist Cover Letter?

Think of your cover letter format as the first impression of your professionalism. A clean, easy-to-read document makes a big difference to a busy hiring manager. Let's understand the nuances of formatting your cover letter.

• Your Contact Information: Place this in a header at the very top (include name, address, phone, and email).
• Date: Include the date you submit the letter directly below your contact info.
• Hiring Manager Name/Company Address: Do some research! If you can find the hiring manager's name and title, include it with the company address. Otherwise, simply address it to the company.
• Greeting: "Dear [Hiring Manager Name]" is ideal. If unknown, use "Dear Hiring Team" or a similar formal salutation.
• Single-space within paragraphs, double-space between them.
• Margins: 1-inch margins on all sides create a clean look.
• Don't cram: Aim for your letter to fit comfortably on a single page.
• Professional fonts: Stick to fonts like Arial, Calibri, or Times New Roman. Nothing too decorative or unusual.
• Readable size: Use size 11 or 12 font. Maintaining the readability is crucial.

Use PDF whenever you are sending your Cover letter. This ensures your careful formatting looks the same on any device the hiring manager opens it with.

Furthermore, some job postings might specify a different format – always double-check!

How to Write a Cover Letter for a Receptionist Position?

Writing a cover letter for your receptionist position might feel overwhelming, but it doesn't have to be. A straightforward, step-by-step approach makes the process much easier.

break down exactly how to write a cover letter that highlights your skills and lands you in the interview.

The Opening Hook

In a role where first impressions matter, your opening line needs more than just words. The cover letter introduction needs to show your spirit. Being generic will only make your cover letter dull.

Alternatives that Stand Out

Directly connect to the job: "Your posting for a Receptionist at [Company Name] caught my eye because [something specific that excites you]."

Highlight a critical skill: "Throughout my career in [industry], I've become known for my [receptive, client-focused, or other relevant skill] approach."

Brief, powerful success story: "When a VIP client arrived unannounced at [Previous Company], I calmly rearranged schedules and ensured they were seen promptly." [Use only if truly impressive]

The Body Paragraph

Connect the job description to your experience.

Print out the job posting and highlight the most important skills/tasks mentioned. These can be excellent communication skills, stress resistance, or refined etiquette.

For each highlighted point, write a SHORT example of how you've demonstrated that skill in the past.

Specific Examples > Generic Statements

Standing out from the crowd requires a unique cover letter, not a generic one that blends in.

Bad Statement: "I am a great multitasker."

Good Statement: "At [Previous Company], I routinely handled incoming calls, scheduled appointments, and greeted walk-in clients, all while maintaining a welcoming atmosphere."

Keywords are Your Friend

Look for words that repeat throughout the job description (e.g., "organized," "tech-savvy," "problem-solving").

Blend those words into your examples naturally – don't force it!

Show Your Spark

Every receptionist's cover letter will use these words like "Friendly" and "Organized." But what makes YOU stand out? It's how you portray your skills in your story. Remember this:

Short Anecdotes Win: Instead of saying, "I have excellent customer service," briefly describe a time you went above and beyond for a client, handled a difficult person, etc.

Highlight your Soft Skills: Receptionists deal with people all day! Mention your ability to stay calm under pressure, adapt quickly, etc.

The Strong Close

Now, it's time to seal the deal! A strong closing reiterates your interest and gives the hiring manager a clear way to contact you. Here are some examples that you should consider:

Reiterate Interest in the position: "I'm eager to discuss how my skills and enthusiasm would make me an asset to the team at [Company Name]."

Express Enthusiasm, NOT Desperation: "I'm confident I'd be a great fit for this role" is better than "I really need this job."

Clear Call to Action: "I would welcome the opportunity to interview and further discuss my qualifications. Thank you for your time and consideration."

Your cover letter is your chance to showcase your personality and passion for the role. Explore our Cover Letter Guide to learn how to make a lasting impression.

Do's and Don'ts for Building a Receptionist Cover Letter

This section will be presented in a clear, easy-to-scan list format for quick reference by job seekers.

• Tailor your cover letter! Highlight skills that match EACH specific job description.
• Proofread like your life depends on it. One typo can sink your chances.
• Keep it concise. Hiring managers are busy – get to your best points quickly.
• Show passion (But not too much) and express your interest. Enthusiasm about the company/role is good, but sounding desperate is not.
• Include Keywords. Mirror the language of the job posting where it makes sense.
• Address the hiring manager by name. This will show how well-researched you are.
• Repeat your resume. Expand on your experience, don't just repeat bullet points.
• Go overboard with flattery. Focusing too much on the company, not your fit, seems insincere.
• Use a tiny or overly decorative font. Focus on Readability!
• Rely on generic phrases. "Hard worker" tells them nothing – SHOW it with examples.
• Forget your contact info! Make it easy for your potential employer to reach you.

Key Takeaways

Your cover letter is your chance to make a lasting impression before they even glance at your resume. Now that you've got the basics down, let's talk about those insider tips that genuinely elevate your cover letter.

• Show, Don't Just Tell: Anyone can call themselves organized. PROVE it with specific examples from your past jobs.
• Enthusiasm is Infectious: Let your genuine excitement for this receptionist role shine through – but don't get desperate.
• Customization Matters: Generic cover letters get ignored. Tailoring yours to each position shows you're invested in THIS job, not just any job.
• Effort = Results: Proofreading and getting a second opinion are small steps that can take your cover letter from average to outstanding.

This article has been written by Sanjoy Khan Choudhury . He works as a Content Marketing Specialist at Vantage Lens . His areas of interest include music, marketing, cuisine, and anime. When he’s not writing, he’s usually singing to the tune of his guitar or finding some weird way to cook his meal.

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How to Write a Receptionist Cover Letter (5 Examples)

By Agwaonye Samuel

Published: January 21, 2024

Cover Letters

Agwaonye Samuel

Writer & Career Coach

Have you ever wondered why a well-crafted cover letter can be the key to unlocking your dream receptionist job ? Your cover letter is often your first opportunity to make a lasting impression on potential employers in today’s competitive market. 

In this article, we’ll explore the art of crafting the perfect receptionist cover letter, tailored to the needs of both job seekers aspiring to secure a receptionist position and those aiming to enhance their cover letter-writing skills for similar administrative roles. 

Let’s dive into the essential elements and tips that will help you shine in your job search.

Crafting a Winning Receptionist Cover Letter

A winning receptionist cover letter is your ticket to a brighter future in the world of administration and customer service. Your cover letter is the initial step in demonstrating your capabilities to potential employers before an interview .

Here are vital steps to take: 

Researching the Company and Position

Before you even put pen to paper, it’s essential to invest time in researching the company and position you’re applying for. Tailoring your receptionist cover letter to align with company-specific goals and missions is an effective way to show potential employers that you’re not just looking for any job but the right job. 

Here are some key points to consider when researching the company and position:

• Aligning with Company Values and Goals: Once you understand the company’s values and goals, you can tailor your cover letter to highlight how your skills and experiences align with them. For instance, if the company values excellent customer service, you can mention your experience in handling customer queries efficiently in your previous role as a receptionist. If the company has a goal of maintaining a professional and welcoming environment, you can discuss your ability to manage the front desk with a friendly and professional demeanor. Remember, it’s not about fabricating experiences, but emphasizing those aspects of your past roles that align with what the company is looking for.

Tip: To make your cover letter more impactful, consider using the Problem-Action-Result (PAR) method. Discuss a problem you encountered in your previous role as a receptionist, elaborate on the actions you took to solve it, and highlight the positive outcomes that resulted from your actions. This approach not only demonstrates your problem-solving skills but also provides concrete examples of your expertise in handling receptionist duties.

• Understanding the Specific Receptionist Role: Receptionist duties vary based on the company. For example, a medical receptionist might manage patient appointments and records, while one at a corporate firm might direct calls and maintain the office. It’s essential to understand the specific tasks for the role you’re applying for. In your cover letter, highlight experiences and skills that align with these tasks, showing your suitability for the role.

Tip: Highlight your proficiency in tools or software mentioned in the job listing, like Microsoft Office Suite or CRM systems. Also, mention any related training or certifications. This shows your readiness to handle a receptionist role’s technical aspects.

Structuring Your Cover Letter

To create an effective receptionist cover letter, it’s important to follow a structured format that captures the attention of employers and highlights your qualifications.

Let’s break down each section:

• Heading and Salutation: Begin with your name, followed by your address, city, state, zip code, email address, phone number, and date. Next, the salutation should ideally address the hiring manager directly.
• Opening Paragraph – Grabbing Attention: Continue with a compelling opening paragraph. For an attention-grabbing statement, you could start with a relevant achievement or a question related to the role. Express your enthusiasm for the receptionist position and briefly mention where you learned about the job opening. The point is to keep the reader interested in you. 
• Middle Paragraph(s) -Showingcase Your Skills and Experience: Use the middle section to elaborate on your qualifications. Mention attributes, work experiences, skills, qualities, and certifications. Use specific examples from your previous roles to illustrate your capabilities. 
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Express your excitement about the opportunity to contribute to the company. State your availability for an interview and your desire to discuss how you can add value to the company. Thank the employer for the consideration and express hope for a positive response. 
• Signature and Contact Information: End the cover letter by signing off with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name. Leave space for signature and add contact links. 

To sum it up, arranging your receptionist’s cover letter in a clear and concise manner is vital. This well-structured method not only demonstrates your professionalism but also guarantees that your important information is conveyed effectively, increasing your prospects of being invited for an interview.

Highlighting Relevant Skills and Experience

When crafting your receptionist cover letter, it’s essential to emphasize skills and experiences that are particularly relevant to the role.

Here are specific skills and experiences to highlight:

• Excellent Communication Skills: Mention your ability to communicate clearly, professionally, and in a friendly manner. Provide examples of your strong verbal and written communication skills. 
• Customer Service & Expertise: Discuss your previous experience in handling customer inquiries and resolving issues. Mention any training or certifications related to customer service, such as courses in conflict resolution. 
• Time Management: Receptionists often need to manage their time efficiently to juggle various responsibilities. Discuss your time management skills and how you prioritize tasks.
• Computer Skills: Receptionists often use various office software, phone systems, and communication tools. Mention your familiarity with these systems. Include any specific software or tools you’re proficient in, such as Microsoft Office, scheduling software, or phone systems.

An exceptional receptionist melds professional skills with interpersonal abilities. By highlighting these qualities in your cover letter, you present yourself as a well-rounded candidate capable of managing administrative tasks and creating positive interactions with guests and colleagues.

Tailoring Your Cover Letter

Creating a personalized receptionist cover letter is crucial to making a strong impression on potential employers.

Here’s how to effectively tailor your cover letter:

• Addressing the Hiring Manager: As mentioned above, address the cover letter to a specific individual, usually the hiring manager. It adds a personal touch and shows that you’ve taken the time to research the company.  Tip : If you’re unsure of the hiring manager’s name, a little bit of research can go a long way. Consider looking up the company on LinkedIn or calling the company directly to ask for the hiring manager’s name. If you’re unable to find the name despite your best efforts, use a professional, non-generic salutation like “Dear Hiring Team”.
• Matching Job Description Keywords: Tailor your cover letter by integrating keywords from the job description. Terms like customer service, front desk, communication, and time management are typical for a Receptionist position. Including these keywords not only aligns your skills with the role but also optimizes your cover letter for Applicant Tracking Systems (ATS).
• Demonstrating Cultural Fit: Research the company’s culture, values, and mission. Look for cues in the job description or on the company’s website. Tailor your cover letter to reflect your alignment with the company’s culture. If the organization has a relaxed, creative atmosphere, your cover letter can be slightly less formal.

Providing Evidence of Your Accomplishments

To make your receptionist cover letter more compelling, it’s essential to provide specific examples of your achievements.

Here are some quantifiable achievements and relevant projects and outcomes to consider when crafting your cover letter:

• Quantifiable Achievements: Receptionists work in the administrative sphere, so your achievements should be quantifiable. Use figures to illustrate the impact of your work. 

Example: Rather than saying, “Managed phone calls effectively,” you can state, “Implemented a call handling protocol that improved response time, leading to a 20% increase in answered calls within the first two rings.”

• Relevant Projects and Outcomes: Talk about some projects you have handled to provide a better picture of your expertise and value. 

Example: Rather than simply saying, “Maintained a welcoming front desk,” you can elaborate, “Led an initiative to reorganize our front desk area, creating a more professional and inviting space for visitors. This project was well-received, leading to a 25% improvement in the positive feedback we received.”

By incorporating quantifiable achievements and relevant projects and outcomes into your receptionist cover letter, you provide concrete evidence of your skills and how they have positively impacted your previous employers. This not only demonstrates your suitability for the receptionist role but also strengthens your application by showcasing your real-world contributions and experiences.

Avoiding Common Mistakes

Getting a hang of the job application process as a receptionist can be challenging, and it’s essential to ensure your cover letter is free from common mistakes that might harm your prospects.

Here’s a closer look:

• Excessive Detail and Length: Receptionists are valued for their ability to convey information concisely and effectively. A lengthy and overly detailed cover letter can overwhelm potential employers and may suggest that you lack these crucial communication skills.

Tip: Keep your cover letter concise and to the point. Aim for a length of no more than one page. Focus on your most relevant qualifications and achievements.

• Generic and Unpersonalized Cover Letters: Receptionists are the first point of contact in an organization, and they need to be personable and attentive. A generic cover letter can suggest a lack of personal touch or attention to individual needs, which are critical skills for a receptionist.
• Ignoring Spelling and Grammar: Receptionists often handle written communication, so impeccable grammar and spelling are critical. Ignoring these errors can reflect negatively on your ability to handle administrative tasks professionally.

Tip: Carefully proofread your cover letter to eliminate errors. Consider using a grammar and spell-checking tool or having a trusted friend or colleague review it. 

Receptionist Cover Letter Examples

In creating a receptionist cover letter, finding the right approach can be daunting. Nonetheless, with the help of tailored examples and guidance, the task becomes much more manageable. We have curated personalized examples to cater to different levels of a Receptionist’s career.  

Receptionist Cover Letter (With Experience)

Individuals with a proven track record in their career should reflect their expertise in a cover letter. The experienced receptionist will showcase their achievements and skills, setting the tone for the rest of the cover letter, where specific experiences and qualifications can be highlighted.

Henry Smith 123 Main Street Los Angeles, CA 90001 [email protected] (555) 555-5555

Ms. Emily Johnson HR Manager Sunshine Hotels 456 Hospitality Avenue Los Angeles, CA 90002

Dear Ms. Johnson,

I am writing to express my interest in the receptionist position at Sunshine Hotels. With 5 of experience in receptionist roles, I am confident that my skills align seamlessly with the high standards upheld by your organization.

In my previous roles, I consistently achieved a call answer rate of 95% within the first two rings, ensuring that callers received prompt assistance and contributing to a significant improvement in customer satisfaction ratings. My ability to handle confidential information with the utmost discretion has contributed to my previous employers’ incident-free records in data security.

My proficiency in [mention any relevant software or tools] and my meticulous approach to data entry have ensured that all records and information are accurate, up-to-date, and error-free. I am enthusiastic about contributing to Sunshine Hotel’s success and ensuring that all clients, customers, and visitors experience the warm, professional, and efficient service that your organization is known for.

I look forward to the opportunity to meet and discuss how my skills and experience can benefit your team. Thank you for considering my application.

Henry Smith

[Typed Name]

Entry-Level Receptionist Cover Letter (No Experience)

When you’re just starting your career or transitioning into a new field, writing a cover letter for an entry-level position can be a bit daunting. Create a cover letter that demonstrates your potential and readiness to embark on a successful career as an entry-level receptionist.

Samantha Brown 789 Elm Street New York, NY 10001 [email protected] (123) 456-7890

Mr. James Anderson General Manager Downtown Plaza  123 Hospitality Way New York, NY 10002

Dear Mr. Anderson, 

I am excited to apply for the receptionist position at Downtown Plaza, as listed on your website. As a recent graduate, I am eager to translate my academic experiences and inherent skills into a real-world setting, and I am confident that this role provides the perfect opportunity to do so.

My academic journey has equipped me with a strong foundation of skills that are directly applicable to this position. For instance, my major in Communication Studies has honed my interpersonal and verbal communication abilities, which are crucial in creating a welcoming environment for visitors and staff alike.

In my final year of study, I was elected as the Secretary of the Student Council, where I was responsible for managing correspondence, organizing meetings, and maintaining records. This role required me to develop strong organizational skills and an attentive eye for detail, both of which are critical for managing the front desk efficiently.

Moreover, my part-time job as a customer service representative at a call center company has reinforced my ability to handle tasks in a fast-paced environment and has also highlighted the importance of maintaining a friendly and approachable demeanor at all times. I believe these experiences align well with the qualities needed for a successful receptionist.

I am enthusiastic about the opportunity to provide exceptional customer service at Downtown Plaza. I am confident that my combination of interpersonal skills, organizational abilities, and dedication to customer service will enable me to excel in this role.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills would make me a strong fit for your team at Downtown Plaza.

Best regards,

Samantha Brown [Typed Name]

Related Article: Check out sample cover letter without experience – steps and sample.

Front Desk Receptionist Cover Letter

Be aware that every front desk receptionist role can have its distinct characteristics. While this cover letter is a comprehensive tool, it’s vital to remain adaptable, taking into account the particular needs and culture of the front desk or company you are applying to.

Amy Davis 456 Oak Lane Chicago, IL 60601 [email protected] (402) 123-4567

Mr. Michael Johnson Front Desk Manager Metroview Suites 789 Hospitality Street Chicago, IL 60602 Dear Mr. Johnson, 

I am writing to express my strong interest in the front desk receptionist position at Metroview Suites. My passion for providing top-notch customer service, coupled with my robust organizational skills, makes me a compelling candidate for this role.

As a recent graduate with a degree in Hospitality Management, I have developed a solid foundation in customer service and organizational skills. In my prior role as a receptionist at a busy dental office, I managed appointments for over 30 patients daily, ensuring the smooth operation of the front desk with minimal wait times. My ability to handle multiple tasks efficiently and maintain high levels of customer satisfaction was instrumental in improving the clinic’s customer satisfaction ratings by 15%.

Furthermore, my part-time role as a customer service representative at a busy café allowed me to serve over 100 customers daily. This experience not only honed my ability to perform under pressure but also improved my problem-solving skills, as I often had to quickly resolve customer-related issues.

I am eager to bring my commitment to customer satisfaction and demonstrated skills in communication and organization to Metroview Suites as your front desk receptionist. I am confident that my friendly and professional demeanor, coupled with my track record of improving customer service efficiency, will make a positive impact on visitors and staff.

Thank you for considering my application. I am excited to discuss how my skills, dedication, and achievements can contribute to Metroview Suites’s continued success.

Amy Davis [Typed Name]

Medical Receptionist Cover Letter

In your pursuit of a role as a medical receptionist , your cover letter plays a vital role in your initial interaction with prospective healthcare employers. This essential document offers you the chance to introduce yourself, highlight your qualifications, and convey your sincere dedication to contributing to the healthcare team.

Alicia Martinez 789 Oak Street Chicago, IL 60601 [email protected] (138) 765-4321

Dr. Sarah Davis Hillside Medical Clinic 123 Health Lane| Chicago, IL 60602

Dear Dr. Davis, 

I am writing to express my strong interest in the medical receptionist position at Hillside Medical Clinic, as advertised on Indeed. With a background in healthcare administration and a passion for providing top-quality patient care, I am confident that my skills and commitment align perfectly with the high standards upheld by your healthcare facility.

In my previous role at XYZ Healthcare, I managed a high volume of around 100 patient appointments daily, maintained accurate records of over 5,000 patients, and was instrumental in reducing patient wait time by 20% through efficient scheduling and coordination. My proficiency in using Electronic Health Record (EHR) systems ensured a 99% accuracy rate in data entry, upholding patient confidentiality and data accuracy.

I am eager to bring my keen attention to detail and excellent organizational skills to Hillside Medical Clinic’s commitment to delivering outstanding patient care. My communication skills and friendly demeanor have always allowed me to interact positively with patients, demonstrated by a consistent patient satisfaction score above 90%.

Thank you for considering my application. I am excited about the opportunity to support Hillside Medical Clinic’s mission and patient-focused values and contribute towards enhancing the patient experience.

Alicia Martinez [Typed Name]

Hotel Receptionist Cover Letter

Individuals aiming to join a luxury hotel, a boutique inn, or a well-known chain, should know that a cover letter is an opportunity to convey dedication to delivering exceptional guest experiences. Your cover letter should address the recipient, express your passion for the role and the organization, showcase your relevant skills, and more.

Jane Doe 789 Resort Way Miami, FL 33101 [email protected] (321) 765-4321

Mr. David Williams General Manager Seaside Retreat Hotel 123 Coastal Drive Miami, FL 33102

Dear Mr. Williams 

With a passion for providing exceptional guest experiences and a proven track record of efficient service, I am writing to express my strong interest in the hotel receptionist position at Seaside Retreat Hotel, as advertised on Monster.

In my past role as a receptionist at a busy 4-star hotel, I was responsible for managing over 150 guest check-ins per week. Despite the high volume, I maintained a professional and welcoming demeanor, ensuring all guest inquiries were addressed promptly and any issues were swiftly resolved. My commitment to excellent customer service was reflected in a 20% increase in guest satisfaction scores during my tenure.

Seaside Retreat Hotel’s stellar reputation for outstanding management and customer service resonates with my own values and commitment to providing remarkable hospitality experiences. I am excited about the potential to contribute to your hotel’s continued success and help create an inviting and organized front desk environment for your guests.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills, experience, and dedication to outstanding service can enhance the guest experience at Seaside Retreat Hotel.

Jane Doe [Typed Name]

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15 Receptionist Cover Letter Examples Created for 2025 

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You greet customers in person and over the phone, making them feel welcome and giving them the directions they need. You also take the initiative to answer their questions as needed, alongside informing company personnel that their guest has arrived.

But how do you create a cover letter that packs all those carefully-juggled tasks? What aspects should you prioritize, and what do recruiters want to know about you that they haven’t already read in your receptionist resume ?

Don’t sweat it. We’re here to help with our 15 receptionist cover letter examples to get you started! Follow our additional tips and hints , or take advantage of our free cover letter generator , and you’ll be on the path to success in no time.

Receptionist Cover Letter Example

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Copy this text for your receptionist cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

October 01, 20XX

Emily Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johsnon:

As a receptionist, I am committed to providing stellar services to every visitor, a quality I have observed is paramount at Warner Bros. Entertainment—a place where dreams are brought to reality and narratives are masterfully crafted. Proficient in customer service, phone system operation, and more, I can refine administrative processes and collaborate effectively with various departments to enhance guest experiences at your organization.

My phone system operation skills were instrumental at Dynamic Productions, a bustling hub that handled upwards of 93 calls daily. I rose to the occasion, ensuring every caller swiftly connected with the correct department. My knack for driving efficiency saw 98.7% of all calls answered within the first three rings—a testament to my meticulous approach.

Moving on to my tenure at Event Eleven, I mastered balancing our office schedule and various events using Microsoft Outlook. From coordinating appointments and managing meetings to handling room bookings for more than 44 weekly events, I streamlined it all. Moreover, integrating Outlook with our contact management system led to a robust 12% surge in organizational accuracy, carving out precious time for more focused work.

My tenure at NLSLA revolved around adept document management, wherein I digitized and neatly organized over 8,367 legal files using M-Files to ensure seamless access across the enterprise. My intuitive categorization and tagging structure plunged the file retrieval time by 23%, sparking a significant uptick in productivity and operational efficiency.

Equipped with extensive experience in communication, organization, and problem-solving, I look forward to utilizing these skills to contribute to Warner Bros. Entertainment’s continued success. I aim to create a professional and welcoming environment for guests, collaborators, and employees. I am eager to discuss how my expertise in phone system operation, Microsoft Outlook, and document management can add value to your team. Thank you.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating specialized industry knowledge (cue document management, word processors, and phone system operation), using numbers for the recruiter to visualize your potential. That shows you understand the industry and company’s needs, suggesting smoother onboarding.

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Receptionist No Experience Cover Letter Example

Copy this text for your receptionist no experience cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Savannah Williams Hilton Hotels & Resorts 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Williams:

I knew I had to apply for the front desk associate position at Hilton Hotels & Resorts when I read about your mission for excellent hospitality. The testimonials from guests revealed the distinct attention to detail and personalized service that Hilton prides itself on. Further drawn to your commitment to creating a welcoming environment for guests from various backgrounds, I am eager to contribute as your front desk associate.

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. These guest centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

I also developed competence in guest profile management during my tenure at Kimpton Hotel Palomar Phoenix. By maintaining comprehensive and up-to-date guest profiles, I created personalized experiences for key guests, increasing guest satisfaction scores by 26%.

A brief stint at Baymont by Wyndham Phoenix further refined my emergency response skills. Confronting critical situations head-on, I kept a cool head, resolving issues swiftly and effectively. This approach led to a noteworthy 22% improvement in our emergency resolution rate, making guests feel safe and cared for during their stay.

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry. I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

• From there, weave in a compelling narrative of transferable skills like emergency response and ResNexus, paired with tangible results. Your awareness of the role and readiness to embrace the challenge should be evident.

Entry Level Receptionist Cover Letter Example

Copy this text for your entry-level receptionist cover letter!

123 Fictional Avenue Chicago, IL 60602 (123) 456-7890

November 30, 20XX

Harper Liu Hyde Park Neighborhood Club 123 Fictional Lane Chicago, IL 60602

Dear Ms. Liu,

Hyde Park Neighborhood Club’s vibrant community and dynamic environment immediately drew me in. With my talent for connecting with people and keeping things organized, I’m eager to bring Hyde Park’s lively spirit to the front desk and make every interaction memorable.

In my previous role as a retail sales associate at Akira, success was driven by a commitment to exceptional customer service, leading to a 96% customer satisfaction score in 2022. This achievement stemmed from my proactive approach to engaging customers and handling a multi-line phone system.

At CRRC Sifang America, I utilized my proficiency with Microsoft Office to manage administrative tasks, including data entry and maintaining visitor logs. I consistently handled over 279 visitor logs monthly, ensuring accuracy and timeliness in updating and organizing all data. My attention to detail and ability to prioritize tasks effectively enabled me to meet the demands of a busy environment while preserving a welcoming atmosphere.

As a retail assistant at the Garfield Park Conservatory Gift Shop, I developed vital customer service and communication skills. That included assisting over 44 visitors daily with purchases and providing product knowledge while maintaining a positive shopping experience for every customer.

I’m excited about the prospect of joining your team and contributing to your establishment’s continued success. I look forward to speaking with you about how my background can meet your needs.

Thank you for your consideration,

Enclosures: Resume Transcript Application form

• Notice how Samuel doesn’t mince words and kicks things off with the phrase, “Hyde Park Neighborhood Club’s vibrant community and dynamic environment immediately drew me in,” to say he dug into what could potentially be his next home and knows a bit about the hiring company?

Vet Receptionist Cover Letter Example

Copy this text for your vet receptionist cover letter!

123 Fictional Avenue Indianapolis, IN 46201 (123) 456-7890

Olivia Zhu Brookville Road Animal Hospital 123 Fictional Lane Indianapolis, IN 46201

Dear Ms. Zhu, Brookville Road Animal Hospital’s friendly and lively environment is precisely where I’d thrive as a veterinary receptionist. I see the front desk as more than just a hub for scheduling appointments; it’s where each visitor’s experience begins. Whether helping a new pet parent or calming a nervous furry friend, I’m all about making every interaction smooth and upbeat while juggling details to keep things running effortlessly in an environment where every patient feels valued and cared for.

At Indy Paws Veterinary Hospital, efficient management of client check-ins and check-outs through PetDesk fostered a 28% reduction in wait times and an average rating of 4.7/5. Additionally, my experience with EMR systems, including Covetrus Avimark, ensures that client information is accurate, confidential, and compliant with HIPAA regulations.

My tenure at South 31 Veterinary Clinic was marked by a keen focus on refining operational processes, particularly inventory management. This diligence resulted in a notable 14% cost savings, equating to $12K in annual savings, achieved by optimizing stock levels.

Collaboration with veterinary staff at Mass Ave Animal Clinic sharpened my ability to function effectively within teams. I assisted with laboratory duties and animal handling, ensuring a smooth daily workflow. My strong organizational skills contributed to managing over 1,448 client records monthly, enhancing the clinic’s operational flow, and promoting a welcoming atmosphere.

My hands-on experience in customer service, ability to handle stressful situations gracefully, and unwavering love for animals make me a valuable member of your team. I would welcome an opportunity to discuss in depth how my background aligns with your team’s needs and the shared goal of delivering exceptional care to our furry friends. Thank you.

Aisha Rahman

Enclosures Resume Application form 2 letters of recommendation

• For example, Aisha starts by talking about how her experience with EMR systems like Covetrus Avimark to ensure that client information is accurate, confidential, and compliant with HIPAA regulations. Then, she switches gears to spotlight her customer service skills and capability to work under pressure, proving she’s quite the catch.

Hotel Receptionist Cover Letter Example

Copy this text for your hotel receptionist cover letter!

123 Fictional Avenue Seattle, WA 98102 (123) 456-7890

Abigail Clark Fairmont Olympic Hotel 123 Fictional Lane Seattle, WA 98102

Dear Ms. Clark:

With a knack for tackling new challenges and working independently, I thrive in dynamic environments. I am eager to bring a touch of wit and efficiency to the receptionist role at the Fairmont Olympic Hotel. My seven years of experience in cross-functional operations management have equipped me to seamlessly bridge communication between guests and hotel services.

My role at Tulalip Resort Casino involved managing guest check-ins, reservations, and daily inventory for over 358 rooms using Opera and SiteMinder. Through precise reporting and optimized room allocation, I enhanced room occupancy by 14%, ensuring guests always found accommodations during peak seasons.

At Inn at the Market, I responded to high volumes of guest inquiries and resolved concerns with empathy and efficiency. My multitasking ability helped me manage 72 calls per shift while maintaining a low call abandonment rate of under 2%. Additionally, I proactively upsold room upgrades, achieving a 19% increase in ancillary services.

I supported the front desk operations at Hotel Andra, using Maestro PMS to streamline daily check-ins and room assignments for 150+ guests. My attention to detail helped improve guest satisfaction ratings, with 1,284 positive reviews across four platforms. I also collaborated with the concierge team to ensure visitors received personalized service based on their choices.

Joining your team, renowned for combining luxury with dedicated service, offers the perfect avenue to apply my skills toward creating an unparalleled guest experience. Thank you for your consideration; I look forward to discussing this role further at a date convenient for you.

Elena Ivanova

• A phrase like “Joining your team renowned for combining luxury with dedicated service offers the perfect avenue to apply my skills toward creating an unparalleled guest experience” literally speaks for itself. Of course, thanking the recruiter/reader and adding a call-to-action is a no-brainer.

Dental Receptionist Cover Letter Example

Copy this text for your dental receptionist cover letter!

123 Fictional Avenue Charlotte, NC 28201 (123) 456-7890

Olivia Jones Charlotte Dentistry 123 Fictional lane Charlotte, NC 28201

Dear Ms. Jones,

Joining Charlotte Dentistry offers an exciting opportunity to bring my organizational expertise and strong interpersonal skills into a field that combines technical precision and compassionate care. With my experience managing schedules, warmly answering patient inquiries, and fostering a welcoming environment, I’m ready to contribute to Charlotte Dentistry’s outstanding reputation for comfort and excellence.

At Advanced Dentistry of Blakeney, I implemented a proactive approach to confirmations, reducing missed appointments by 8%. Familiar with EMR systems like Eaglesoft, I maintained patient records, optimized schedules, and prepared patient charts. Additionally, pre-scheduling follow-up appointments saved nine hours per week in administrative time.

Moving on to my stint at Infinity Smiles, I refined patient intake by leveraging OpenDental, reducing check-in times by 12 minutes per appointment. This enhancement boosted efficiency and patient satisfaction, allowing our front desk to handle increased volumes seamlessly.

I managed insurance claims and billing at Park Crossing Dental, ensuring accuracy (thanks to tools like Dentrix) and sensitivity in handling patient payments and inquiries. I reduced claim issues by refining our verification process, saving approximately $11.4K annually. I’m eager to enhance operational flow and patient experience at your respected practice, and it would be a privilege to have an in-depth conversation about this.

Diego Alvarez

Enclosures: Resume Application Transcripts

• They say a little honesty goes a long way, right? That’s why you shouldn’t overstate your skills and achievements in your dental receptionist cover letter. Otherwise, you risk losing the recruiter’s trust and favor should they catch you with your pants down after digging into your professional life.

Salon Receptionist Cover Letter Example

Copy this text for your salon receptionist cover letter!

Amelia Martin Bob Steele Salon 123 Fictional Lane Atlanta, GA 30301

Dear Ms. Martin,

With a talent for creating memorable first impressions and a knack for seamless salon operations, I’m excited to bring my client-facing experience to Bob Steele Salon. The chance to support clients and stylists by streamlining appointments, coordinating schedules, and maintaining a welcoming environment at Bob Steele Salon is the perfect fit for my skills and enthusiasm for delivering exceptional service.

At Salon Vagabond, I maintained organized client records using Phorest, cutting scheduling errors to fewer than 11 instances per month. With proficiency in salon management software like Vagaro and Acuity Scheduling, I ensured optimal booking and reduced wait times, averaging appointment confirmations within 24 hours. Also, my tailored email responses improved communication, allowing the team to handle 36% more client inquiries daily.

My ability to deliver exceptional customer service is further demonstrated in my role as a cashier at Canvas Salon in West Midtown, where I trained six new team members and maintained high customer satisfaction ratings. Collaborating on Zoho Projects allowed me to coordinate efficiently with stylists and staff, streamlining communication across 13+ team members and ensuring smooth daily operations at Viva.

Furthermore, at Sweetgrass Salon & Spa, I managed client interactions by maintaining a clean, organized reception area that created a welcoming first impression. My multitasking skills allowed me to manage high client traffic smoothly, scheduling over 46 appointments daily while maintaining accurate records.

My experience as a receptionist and genuine enthusiasm for creating welcoming, memorable experiences for clients align perfectly with your salon’s esteemed reputation. I’m excited to discuss how I can contribute to your team’s success. Thank you.

• For example, don’t just tell recruiters you’re a problem solver; go the extra mile and highlight an instance when you used Vagaro to improve the booking process and reduce wait times.

Spa Receptionist Cover Letter Example

Copy this text for your spa receptionist cover letter!

123 Fictional Avenue Memphis, TN 38101 (123) 456-7890

Daniel Wang Gould’s Salon & Spa 123 Fictional lane Memphis, TN 38101

Dear Mr. Wang,

I’ve always been captivated by the art of self-care and how a great experience can elevate someone’s day. With a background in customer service and an eye for detail, I thrive in environments that blend relaxation with efficiency. Whether greeting clients with a warm welcome or ensuring their visit flows smoothly, I’m ready to contribute to Gould’s Salon & Spa by creating an atmosphere where people feel rejuvenated from the moment they walk through the door.

As an assistant receptionist at a Living Health Day Spa, I managed loyalty program registrations, driving over 78 new sign-ups monthly. Using Mindbody software to track client preferences and visit frequency, I provided personalized service recommendations, which helped increase retail product sales and enriched the client experience.

At Champalou Spa, I expanded my skills by managing appointments and client interactions for various services, including facials, massages, and skin rejuvenation treatments like Hydrafacials. Using SpaSoft software, I streamlined the booking process, reducing client wait times by three hours weekly.

I handled daily transactions and managed inventory for spa products at D’Vine Grace Day Spa, enhancing upselling efforts with a friendly, consultative approach. This strategy led to a $17,480+ increase in retail sales over six months. To Gould’s Salon & Spa team, I’m eager to bring my commitment to providing outstanding customer service and a keen interest in the wellness and beauty sector. Thank you for considering my application; I look forward to the opportunity for a further conversation.

William Jansen

• The reverse chronological order can make your spa receptionist cover letter more powerful. How? By illustrating how you’ve shouldered more responsibilities as your career progresses and aced it every single time. The potential employer will definitely want to bring an asset like you on board.

Legal Receptionist Cover Letter Example

Copy this text for your legal receptionist cover letter!

123 Fictional Avenue Portland, OR 97202

(123) 456-7890

Layla Parker Schwabe, Williamson & Wyatt 123 Fictional Lane Portland, OR 97202

Dear Ms. Parker:

Schwabe, Williamson & Wyatt’s reputation for handling complex legal matters parallels my professional aspirations. As a legal receptionist, I have honed the art of streamlining client communications, meticulously managing case files and fostering an environment of seamless office efficiency. As such, I’m excited to bolster your legal team’s capacity to deliver unrivaled service and positive client interactions.

At Lindsay Hart, I drove up 5-star ratings by 34% by streamlining call handling through RingCentral and enhancing response times with Smith.ai. This experience honed my ability to handle high call volumes while ensuring each client interaction was cheerful and efficient, a skill I would bring to your front desk. In addition, my expertise with MyCase enables me to schedule appointments accurately, culminating in significant time savings for clients and attorneys.

Moving on to my tenure at Stoll Berne, I fine-tuned my ability to manage client interactions and facilitate efficient office communication by implementing a digital filing system that improved retrieval times for case documents by 12 minutes daily. This initiative ensured attorneys could access critical information swiftly, amplifying overall productivity.

My proficiency with document management systems like Worldox, AbacusLaw, and Relativity empowered me to handle incoming mail, client correspondence, and court filings at Kolisch Hartwell, processing up to 116 documents daily. Plus, experience with Tabs3 Billing ensured accuracy in client payment processing, trimming billing discrepancies by $7,884 per year.

Schwabe, Williamson & Wyatt’s dedication to a welcoming and professional environment is truly inspiring. I look forward to the opportunity to contribute to your team’s objectives and uphold your standards through excellent client service and office management. Thank you for your consideration, and I welcome the chance to discuss my qualifications in more detail.

Sofia Costa

• Sofia, for instance, talks about her ability to handle high call volumes and guarantee positive customer interactions, which were at the center of a 34% boost in 5-star client ratings at Lindsay Hart. That screams, “You can always count on me,” right?

School Receptionist Cover Letter Example

Copy this text for your school receptionist cover letter!

123 Fictional Avenue Cincinnati, OH 45202 (123) 456-7890

Emily Wu Walnut Hills High School 123 Fictional Lane Cincinnati, OH 45202

Dear Ms. Wu,

The prospect of joining Walnut Hills High School—a place where fostering a welcoming atmosphere transcends merely a goal to become a cornerstone philosophy—excites me deeply. My knack for refining communication pathways and orchestrating smooth interactions among students and staff has noticeably enhanced operational flow. At Walnut Hills High School, I want to channel my organizational prowess to make every student and parent feel warmly embraced right when they enter our shared space.

In my current role at Sycamore High School, I manage over 259 visitors per week and oversee all aspects of student attendance and visitor logs. This experience has equipped me with a structured approach to school safety and recordkeeping that ensures a seamless flow of operations—a priority highlighted in your job description.

At Wyoming Middle School, I refined my communication and organizational skills in a high-traffic environment, supporting the school’s essential administrative needs. My daily interactions with parents, staff, and vendors ensured over 71 weekly communications met the school’s standards for accuracy and professionalism. Besides, I managed office inventory and supplies, overseeing the restocking of 180+ items each semester to enhance the efficiency of school operations.

My role at Indian Hill High School expanded into coordinating multi-line phone systems, managing up to 96 daily inquiries, and supporting staff with clerical needs across departments. Balancing the demands of a student body exceeding 1,228 weekly and a highly active front office taught me to address questions promptly and coordinate effectively.

Walnut Hills’ commitment to a high standard of school service is a responsibility that resonates strongly with my professional skills and experiences. I would be grateful to discuss how my background matches your institution’s needs and this role’s objectives. Thank you for your time.

Lina Anderson

• What we mean is that your cover letter should only showcase your qualifications and enthusiasm for the open position. Blabbing on and on about your unpleasant professional experiences, unhappy personal life, or details about every job you’ve had is out of line.

Receptionist Secretary Cover Letter Example

Copy this text for your receptionist secretary cover letter!

Noah Brown Reed College 123 Fictional Lane Portland, OR 97202

Dear Mr. Brown,

My administrative support and office management background would bring immediate value to your team at Reed College. With extensive experience as a receptionist and secretary, I’ve honed my skills in managing schedules, organizing office tasks, and fostering smooth communication. I’m eager to apply my attention to detail and strong organizational abilities to support your dynamic environment and ensure smooth operations.

At Jackson Hewitt, I managed a six-line phone system that ensured efficient communication and responsiveness to client needs. This proactive approach led to a 34.9% reduction in unpaid accounts, demonstrating a strong ability to resolve issues effectively while enhancing customer satisfaction. My experience organizing appointments and maintaining a well-functioning visitor system positions me well for managing scheduling and visitor interactions at Reed College.

I implemented inventory management procedures that streamlined office operations and enhanced patient experiences at Atlas Dental. By optimizing supply tracking, I reduced inventory costs by $1.8K quarterly, ensuring resources were readily available without overstocking. Plus, collaborating with the team to improve scheduling processes and boost organizational efficiency equipped me with the skills to manage office supplies and support the reception area’s daily operations.

I am proficient in Microsoft Office and was honored as Employee of the Year at Crunch Fitness-Divison for delivering outstanding customer service. I handled inquiries for over 198 clients weekly. My commitment to clear communication created a welcoming environment for visitors and staff, reinforcing client satisfaction.

This opportunity allows me to support your mission and create an exceptional reception experience. Thank you for considering my application.

Elena Petrova

• For example, you can brag about the day you were honored as the Employee of the Year at Crunch Fitness-Divison for providing outstanding customer service. Go ahead and say that you served almost 200 customers per week to get there—it sums up exactly why you deserved that accolade.

Healthcare Receptionist Cover Letter Example

Copy this text for your healthcare receptionist cover letter!

123 Fictional Avenue Nashville, TN 37201 (123) 456-7890

Abigail Scott Vanderbilt University Medical Center 123 Fictional Lane Nashville, TN 37201

Dear Ms. Scott,

When I saw the opening for a healthcare receptionist at Vanderbilt University Medical Center, I knew it aligned perfectly with my skills and goals. The positive feedback from patients and staff reflects Vanderbilt’s unique approach to care, where every interaction matters—a setting where I’d love to contribute. Your community-focused wellness programs, spanning all ages and backgrounds, are also impressive. I couldn’t be more eager to support such a meaningful mission as a welcoming first point of contact.

As the administrative assistant and go-to person for patients and visitors at St. Thomas Medical Group, I spearheaded the adoption of a new scheduling system. This initiative resulted in a 26% boost in appointment management and office efficiency, facilitating 840+ monthly appointments.

At Heritage Medical Associates, where I managed up to 112 patient interactions daily, I consistently pushed the boundaries to ensure each individual felt welcomed, truly valued, and listened to. You can always count on my ability to pay attention to patient needs and concerns, build trust, and ease anxieties.

At Premier Pain & Spine Center, I managed over 201 monthly patient referrals, ensuring accurate insurance verification and seamless integration of medical records. That experience honed my ability to maintain HIPAA compliance, protect patient privacy, and enhance communication.

Driven by a passion for patient-centered care and backed by a solid foundation in front desk administration, I’m excited to contribute to service excellence at Vanderbilt University Medical Center. Thank you for your time and consideration; I look forward to exploring how my experience and dedication can meet your team’s needs.

Carlos Garcia

• Before we even get into style, let’s talk language—using jargon (to show you really fit into the health industry) is a big no-no. Then, capitalize on easy-to-read fonts (traditional options like Times New Roman, Arial, and Calibri are safe bets) and keep the font size at 11-12.

Corporate Receptionist Cover Letter Example

Copy this text for your corporate receptionist cover letter!

123 Fictional Avenue Portland, OR 97202 (123) 456-7890

Lucas Scott Lockheed Martin 123 Fictional Lane Baltimore, MD 21201

Dear Mr. Scott:

With a knack for tackling unfamiliar problems and challenges, working independently in a leadership role and analyzing feedback data comes naturally. Boasting 5 years of experience in cross-functional project management, I’m ready to be the welcoming bridge between Lockheed Martin’s teams and visitors, ensuring smooth and efficient operations.

At General Dynamics Mission Systems, I coordinated office operations and provided administrative support to senior executives, managing daily tasks for a team of 28 employees. My expertise in Microsoft Excel and high-volume phone systems helped streamline workflows, saving the company approximately $14,860+ in annual operational costs.

Moving on to my time at the University of Maryland Medical Center (UMMC), I improved patient no-show rates by 18% through proactive communication and management of front desk operations. My Certified Administrative Professional (CAP) credential reflects my dedication to professional development and excellence in administrative functions, reinforcing my capability to maintain a professional and welcoming reception area.

Organizational skills, time management, and a strong focus on customer service will enable me to enhance the reception area and support various departments effectively. At CARCHEX, I managed front desk operations and improved visitor satisfaction, reducing wait times by an average of eight minutes. My ability to maintain confidentiality and collaborate across teams ensures top-notch service and internal trust.

It is genuinely exciting to have the opportunity to bring my skills and experiences to Lockheed Martin, enhance the reception area, and support your teams effectively. I’m eager to discuss how these qualifications align with your needs and contribute to your mission.

• So, the secret to crafting a cover letter that is easy on the eyes is to select the right template; we’re talking about one that offers a much-needed balance between color and font while calling attention to important sections like names and your job title.

Office Receptionist Cover Letter Example

Copy this text for your office receptionist cover letter!

123 Fictional Avenue Philadelphia, PA 19102 (123) 456-7890

David King Rite Aid Corporation 123 Fictional Lane Philadelphia, PA 19102

Dear Mr. King:

Picture an engineer fine-tuning a vast array of systems; that’s how I approach streamlining office processes, coordinating schedules, and maintaining clear communication channels as an office receptionist. At Rite Aid Corporation, I’m ready to apply this problem-solving mindset and organizational know-how to enhance office efficiency and ensure a welcoming environment.

As a receptionist in the internet department at Conicelli Management Group, I implemented a streamlined scheduling system using Calendly, which enhanced the efficiency of appointment bookings and increased call conversion rates by 14%. Additionally, I managed a high volume of customer inquiries, consistently handling over 71 calls daily while maintaining organized and up-to-date client records.

At Philadelphia Plastic Surgery & Dermatology, I managed client check-ins, verified cosmetic procedure details, and scheduled follow-up appointments for over 22 clients daily. By utilizing EHR software, I helped streamline data management, processing 482 client records monthly with minimal errors. I also supported inventory tracking, reducing supply shortages by 11% and ensuring essential products and tools were always available for daily operations.

Part of my highlight at Milestone Therapy Group was introducing appointment reminders via text and email, which cut down no-show appointments by 19% and improved overall client communication. My background in hospitality further strengthened my customer service skills, ensuring that each client interaction is handled with care and professionalism.

My proficiency in managing scheduling, document preparation, and accurate data entry, as well as my dedication to administrative excellence, are further underscored by my Certified Office Manager (COM) certification. Thank you for considering my application; I’m eager to discuss how my skills and qualifications can contribute to Rite Aid’s success.

Isabelle Costa

Enclosures: Resume Application form 2 letters of recommendation

• Break down your office receptionist cover letter into 4 or 5 paragraphs that introduce you to the potential employer, demonstrate your relevant professional background or experience, and highlight your passion for joining the hiring company—that’s it.

Medical Receptionist Cover Letter Example

Copy this text for your medical receptionist cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Benjamin Martinez Northwestern Memorial Hospital 123 Fictional Lane Chicago, IL 60601

Dear Mr. Martinez,

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

As a front desk associate at Advocate Trinity Hospital, I handled over 97 patient interactions weekly, using Athenahealth for appointment scheduling, billing, and medical records management. My attention to detail and strong work ethic allowed me to maintain a patient satisfaction rate of 91%, significantly contributing to the clinic’s thriving reputation.

At Saints Mary and Elizabeth Medical Center, my hands-on role in validating and updating nearly 400 patient records spiked the accuracy by 9%, positively impacting the revenue cycle. In addition, we saw claim denials decrease by 18%, thanks to my proactive approach to discrepancies in the coding system.

At Kindred Hospital Chicago, I channeled Meditech for optimal electronic health records management. My pioneering categorization approach catalyzed document retrieval, driving up the speed by a significant 27%.

I look forward to discussing further my qualifications and the potential value I bring to Northwestern Memorial Hospital. Thank you.

Alejandro Santos

• Capitalize on real-world applications of skills and accomplishments to show the employer why you’re the best fit for the position. Relevant proficiencies include problem-solving, basic medicinal knowledge, communication, multi-tasking, medical coding, and health administration tools (like Athenahealth and Meditech).

Related cover letter examples

• Receptionist resume
• Research assistant
• Entry Level
• Executive assistant

How to Write Your Tidiest Receptionist Cover Letter

The receptionist role is a broad one! You could work for a low-key small business, or you might work at a big, bustling corporation. Either way, your cover letter should match the company culture wherever you apply.

Carefully read the job description , and also pull up the organization’s website. Look for keywords like “WPM” or “friendly atmosphere” that clue you into the company’s values and focal points. Then, reflect these in your cover letter to show your alignment with the job!

Writing your greeting and intro:

You might say “sir” or “madam” when you greet someone at the door, but that’s not how you should open your receptionist cover letter! Instead, do some research to find who you’re writing to. Address them by name to show that you care, and they’re more likely to care about your application.

Your opening paragraph should then concisely outline why you want to work for that particular company—and why they want that, too! Strengthen your introduction by connecting with company values and tossing in a couple of relevant, qualifying skills.

Word your opener to leave a good hook near the end of the paragraph, too. If you state a few traits that align with what the job description calls for and then mention that you have more to offer, your reader will want to know more!

Just don’t write an opener like the following that feels sloppy and incomplete, like a half-baked text message!

Oh dear . . .

Hey, I really like your company and it seems really cool. I’m like super chill with people I meet so I definitely should be on your team.

Instead, look at how addressing the recipient and company by name becomes the perfect springboard for a few skills that align with the company values:

Much nicer!

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the-art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

Writing your cover letter body

Now, on to the part that sometimes seems overwhelming (but doesn’t need to!) . . . Your body paragraphs. Each paragraph should focus on one accomplishment from your experiences that relate to the receptionist role, for clarity’s sake.

Include that time you caught an instance of double-booking on the company calendar and made a phone call that saved company dollars. Or mention that time you provided an exceptional customer greeting as always—only to find out later that you’d given an important company official a shining impression of your office!

And remember to tailor these paragraphs to the job description . What does this particular job role value? Efficiency and formality? Warmth and friendliness? Switch out some details in your body paragraphs to ensure you’re responding to what the company wants.

Now here’s a great body paragraph:

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. The guest-centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

Closing and signing off your cover letter with a professional flair

You wouldn’t hang up on a customer, vendor, or patient! So don’t write a cover letter with a messy closer and signoff, either. This is your chance to show recruiters that you have that professionalism and eye for detail that make you such a great receptionist.

Reconnect with the company by citing some of their values or keywords of choice that you found in the job description . Reiterate a couple of fresh traits you have that align you with their mission statement.

And don’t forget a call to action! Invite them to contact you further with any additional questions, just as you would behind the desk before ending a phone call or email. Thank them for their time, too (either in the closing paragraph or as your formal signoff). Sign with your full, real name.

Just don’t leave the reader feeling unimpressed with an informal, low-effort closer like this one:

It’s cool you read my letter and learned all the stuff I can do. Can’t wait to start at your company so hit me up.

Um . . . Not sure what that was about, but try a closer like this instead, which reinforces key values and invites further contact with enthusiasm and a strong closer:

Yay! We fixed it!

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry: I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

Great question! Check the job description for buzzwords like “bright, friendly attitude” and phrases that demonstrate company values like “giving every guest a second home” . . . Then, find ways to work these little details into your cover letter and switch them out to customize for each job!

Include them if you have them! Additional certifications or previous employee awards, professional letters of recommendation, and anything else you want to include with your basic application and resume. Just write “Enclosures:” and list whatever you decide to include.

Really comb that job description . Was it signed or posted by anyone in particular that you can look up? Check the company site for a staff or team page if that doesn’t work. And you can always look the organization up on social media like LinkedIn and Facebook!

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Receptionist Cover Letter Examples and Writing Tips

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If you're applying for a job as a receptionist, take some time to write a strong receptionist cover letter—doing so could help you land an interview. 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills .

You should highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help you demonstrate to the employer that you are qualified for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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Receptionist Cover Letter Example

If you want to make a strong first impression and snag your dream receptionist job, you need an awesome receptionist cover letter. It’s not just about rattling off your skills — it’s about telling a story that shows how talented you are in a way that makes the hiring team remember you. We’ve got some cover letter examples receptionists like you can use to help you shine and get noticed.

Why a profession-specific cover letter matters 

Your receptionist cover letter is your opportunity to show that you’re not just any candidate — you’re the right one for the position. A job-specific cover letter highlights what makes you perfect for a particular role. It’s a platform to sum up your skills, know-how, and attitude.

When paired with a great CV , your receptionist cover letter will help you set yourself apart and demonstrate why you’re the top pick for the job. Need some help getting started with your resume? Check out our CV examples for inspiration. We also have CV and resume templates you can use to perfect your layout.

Key components of a receptionist-specific cover letter 

A receptionist cover letter is a means of differentiating yourself from other applicants and making a great first impression on the hiring manager. Your cover letter needs to include the following:

• Brief, Friendly Introduction: Introduce yourself and tell the reader exactly why you’re interested in working for their business
• Career Highlights: Provide a rundown of your relevant accomplishments and awards, like “Employee of the Month” recognition
• Skills and Talents: Highlight any specific skills and talents you possess, such as Microsoft Word and Excel mastery, certifications, etc.
• Problem-Solving Stories: While your receptionist cover letter should be concise, it’s good to include a brief story of your problem-solving capabilities 
• Values: Discuss how your values and mission align with those of the company you’re applying to
• A Focused Sign-Off: Close your receptionist's cover letter by thanking the reader for their time and letting them know how they can reach you for an interview

It’s also important to end your receptionist cover letter with a list of any attachments you’ve included, such as your resume .

From start to finish, every aspect of your receptionist cover letter needs to serve a purpose. Stay focused, remember your objective, and make sure your letter includes all of the components above.

Receptionist Cover letter format 

When it comes to writing a cover letter , receptionists should follow a standardized format. Your receptionist cover letter must include the following:

• Header: Include your contact information, the employer’s name, and the date
• Greeting: Address the hiring manager by name
• Introduction: Introduce yourself and state the position you’re applying for
• Body: Highlight your relevant skills and experiences 
• Conclusion: Summarize your qualifications and express your interest in the position 
• Closing Statement: Finish with a simple closing like “Respectfully” or “Sincerely,” followed by your name

Remember that this general format applies to virtually all cover letters. If you decide to broaden your horizons and apply for another position in the future, you can use this same format.

Sample Cover Letter for Receptionists

Joan Johnson 123 Broadway Ave Nashville, TN 37011 [email protected] (615) 123-4567

Jennifer Jones Hiring Manager Hospitality Hotel 123 Answer St Nashville, TN 37011

30 October 2024

Dear Ms. Jones,

My name is Joan Johnson. I am writing to express my interest in the receptionist position at Hospitality Hotel, which I found posted on Jobseeker. With my experience in managing front desk operations and providing exceptional customer service, I am excited about the opportunity to contribute to your team and create a welcoming and productive environment for your clients and staff.

In my current role at the Nashville Star Hotel, I handle a broad assortment of tasks that range from greeting visitors and managing phone lines to scheduling appointments and handling formal correspondence. My ability to multitask has allowed me to streamline front desk operations, improving efficiency considerably since I took the position two years ago. Additionally, my proficiency in various office software, including Microsoft Office Suite, enables me to handle administrative tasks with ease and accuracy. 

One of the reasons I am drawn to the Hospitality Hotel is its reputation for providing five-star customer service. My passion for exceeding customer expectations aligns with this priority. Whether it’s greeting visitors with a warm smile or resolving any concerns they may have, I take pride in ensuring that every interaction is positive and professional. 

In my current role, I was commended for handling high-volume call situations during peak hours with composure, resulting in increased customer satisfaction. I have also received “Employee of the Month” honors on three separate occasions in the 24 months I have worked at the Nashville Star Hotel and was recognized as “Support Employee of the Year” in 2023.

I am motivated by the challenge of being the first point of contact and the face of the company. My excellent communication skills, attention to detail, and positive attitude make me well-equipped to manage the diverse needs of clients and colleagues alike. I am thrilled at the prospect of bringing my unique blend of abilities and experience to the Hospitality Hotel, and I am eager to contribute to the continued success of the establishment.

I look forward to the opportunity to discuss how my skills and expertise align with your team’s needs. Please do not hesitate to contact me by phone at (615) 123-4567 or by email at [email protected]. Thank you for considering my application.

Sincerely, Joan Johnson

Attachment: Resume

Dos and Don’ts

Hopefully, you have a better idea of the core elements that make up a solid receptionist cover letter. Now, let’s look at some general “dos” and “don’ts” when composing your letter.

• Use cover letter templates  
• Use matching CV templates
• Tailor your cover letter to the company and position; if applying for multiple positions, edit your cover letter accordingly 
• Demonstrate that you’ve done your research
• Highlight your communication skills
• List your technical skills, like familiarity with specific phone systems or scheduling software 
• Carefully proofread everything — attention to detail is critical for receptionists
• Summarize your resume
• Go over one page — keep it concise and to the point
• Use a generic greeting like “To whom it may concern”
• List the duties you’ve performed with no context

Your receptionist cover letter isn’t just an expanded version of your resume or CV. It should complement the information included in your resume while giving hiring coordinators a preview of your personality, work ethic, and character.

Additional tips 

Remember, a receptionist cover letter is about showcasing your personality and skills. Add a touch of your unique flair to make your letter memorable. 

One winning strategy is to emphasize action words. Verbs like “managed,” “coordinated,” and “streamlined” add energy to your writing and paint a picture of you efficiently handling your duties. Using specific keywords can also help your receptionist cover letter make it past the applicant tracking system (ATS), which filters out letters that lack the right terminology.

Telling a story is a powerful way to connect with your audience. Instead of saying you’re good at handling tough situations, briefly narrate an instance where you turned a challenging situation into a positive outcome. 

You should also review various resume examples to ensure that your resume is the perfect complement to your receptionist cover letter. Your CV and cover letter are a package deal — if one is lacking, it could cost you a big opportunity.

Lastly, don’t be afraid to follow up. If you haven’t heard anything in a week or two, sending a polite follow-up email will demonstrate your continued interest.

Perfect your receptionist job cover letter with Jobseeker 

Our receptionist cover letter examples will help your application stand out and make you a more appealing candidate.

Using the tips above, you can create a cover letter that includes all relevant content and follows a structure that will capture the hiring team’s attention. However, a great cover letter for receptionists isn’t complete unless you pair it with the perfect resume.

Check out Jobseeker’s receptionist resume example to make sure your resume or CV includes all the information hiring managers are looking for. You can also use a dynamic resume template to take the hassle out of creating or updating your resume.

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